| POP mail clients connect to a Mail Server using your Username and Password. Mail is then moved from the server to the PC or Macintosh you are currently using. You can then read your messages and compose mail. Periodically, or on command, the POP client will contact the mail server, send any messages you have finished composing, and get any mail that has arrived since the last contact. This reconnect interval is usually set at 10 minutes. Once messages are moved from the mail server to your computer, they are removed from the mail server. Since mail server space is usually limited, this is a good way to keep your account on the mail server below the space limits.NOTE: If you uncheck “Leave mail on server,” your program will download all of your email to your hard drive and remove it from the server. Your downloaded email will no longer be available from any other computer, including Outlook Web Access or the full Outlook program.
Setup of POP Mail Clients:
POP clients need several pieces of information before they can operate. Each is explained below, with examples given for two types of systems: Eudora and Netscape. These illustrate the differences you will encounter. You will need to look at your POP Client software to determine where to enter this data. We have specific instructions posted (with pictures) for:
- Incoming “POP” mail server name (where you currently get your mail): securemail.ColoradoCollege.edu.
- Outgoing “SMTP” mail server name (the server that sends your email): smtp.ColoradoCollege.edu.
(note: this SMTP server is only available when connected to the CC network – if you’re connecting from off campus, you will need to use the SMTP address of your Internet Service Provider).
- Your Username: the username you use to get your mail – a_student or anemployee.
- Secure POP mail: incoming POP mail is now encrypted (hence the change to “securemail”) – you will need to find the option to “use SSL” (Secure Socket Layer) and check it in order for your POP client to work. (See above instructions for the location of this option in various POP clients).
- A Real Name: this is a friendly name attached to your mail message.
- Your Return address or Reply To address: this is your official email address – a_student@ColoradoCollege.edu. Please type it carefully, or people will not be able to reply to your messages.
- Leave mail on the server check box: checking this will NOT remove the mail from the server once it is moved to your PC. This can let space usage build up on the server. If you leave mail on the server, then you can view it from other mail clients (such as Outlook Web Access or the full Outlook program), but you will also need to access your account in the “old” way (not using a POP client) and delete built up mail.
- Attachments Encoding Format: this determines how documents other than plain text are sent in a mail message. MIME is the only standard encoding format that works for both PCs and Macintosh computers. Other formats will, in general, work on only one type of machine. Use only MIME.
Last revised on 06/25/08
Back to Top
|
